WoTUG - The place for concurrent processes

CPA 2007 Information for Authors

Instructions for camera-ready copy

Here are the general rules for preparing and submitting the final camera-ready copy of your paper. If you have any questions, please email your allocated editor. You were informed of the allocated editor for your paper when you received your notification of acceptance.
  1. You must amend your paper in the light of issues raised in the referees' reports (sent earlier). These amendments must be approved by the CPA Proceedings Editor nominated for your paper. Please communciate with him on anything in the reports that is unclear. Please email him directly your final revision (see point 4 below).

  2. You must amend your paper to meet the style standards for the conference proceedings. Latex and Word style templates are available, together with instructions illustrating the required style.

    PLEASE PAY CAREFUL ATTENTION to section numbering, section/subsection heading capitalisation, paragraph spacing, orphan elimination, table and diagram captions, references etc.. Please note that Introduction, References, Acknowledgements and any Appendix sections are un-numbered. These formatting rules are given in the above templates.

    It is also essential that your paper contains all running page headers (including page numbers - see point 3 below) and the special layout and headers for the first page.

  3. We have negotiated this deadline with IOS Press on condition that we send them PDFs with all running headers, including page numbers. Therefore, just before sending your final copy, please email the page length for your paper to your allocated editor.

    We will then tell you the starting page number, which will be an odd number - i.e. you may assume that your paper will start on the RHS of the proceedings.

  4. You must produce a PDF file of your camera-ready copy and mail this, together with all sources needed to regenerate that PDF, to the Proceedings Editor nominated for your paper.

    For copy produced via latex, "sources" mean a tar-file (preferably gzipped - i.e. .tar.gz) containing all files needed to re generate. "All files" include the IOS, and any other, style files used plus all diagram files (usually .eps).

    For copy produced via Word, "sources" mean (usually just) the DOC file - but do not forget to include the PDF.

    Having agreed your final copy with your Editor, theses files must be emailed to reach your Editor before the camera-ready deadline: Friday, 27th. April, 2007 - but earlier will be very welcome!

  5. You must complete registration for the conference, for at least one of the authors of your paper, by Friday, 4th. May, 2007.

    Registration is not yet open, but a form will appear shortly here.

    WoTUG is sponsoring a limited number of bursaries for research students, worth 100 GBP off the main conference fees. To apply for these, please follow the instructions on the registration form. A brief letter from the students's research supervisor (confirming status as a student) will be needed.

Publishers disclaimer and copyright

There is no copyright assignment process for papers published by IOS Press in the Proceedings of CPA 2007 - authors retain copyright in their work.

However, as part of their publishing agreement, IOS Press require a warranty from the commissioner of these Proceedings (in this case, the University of Kent) that holds IOS Press harmless from any "ill effects, suits, claims and proceedings" that may be taken against them as a result of anything bad in the book. The University of Kent has given that undertaking, below.

  • 10. The University hereby warrants to the Publisher that the said work is in no way a violation of any existing copyright or other right or agreement and that it contains nothing of an objectionable or libellous character and that he and his legal representatives will hold harmless the Publisher from all ill effects, suits, claims and proceedings which may be taken or suffered by publishers or others upon the ground that the said work is such a violation or contains anything objectionable or libellous.

In turn, the University of Kent requires the editors to obtain a declaration from one (or more) author(s) of each paper to be published in the proceedings, placing the same warranty from the author(s) to the Univeristy of Kent. Therefore, the above paragraph, and following action, is a further condition to forwarding your paper to IOS Press for printing in the Proceedings.

Please print this PDF file, which has the form of a letter from you to Professor Peter Welch of the Univeristy of Kent. Please fill in the title of your accepted paper in the space provided - handwriting (legible) is fine. Please also fill in your name (in capitals) and address, at the bottom, and sign and date it. For each paper, only one author needs to be named and sign the letter - however, more may do so if they wish. Please fax the completed letter to Peter Welch at +44 1227 762811 (international).

Finally, please also post your signed letter to Peter Welch at the address given in the letter. We must have this before our final camera-ready copy deadline, along with your (emailed) paper.