CPA 2007 Information for Authors
Instructions for camera-ready copy
Here are the general rules for preparing and submitting the final
camera-ready copy of your paper. If you have any questions, please
email your allocated editor. You were informed of the allocated
editor for your paper when you received your notification of
You must amend your paper in the light of issues raised in the
referees' reports (sent earlier). These amendments must be approved
by the CPA Proceedings Editor nominated for your paper. Please
communciate with him on anything in the reports that is unclear.
Please email him directly your final revision (see point 4 below).
You must amend your paper to meet the style standards for the
conference proceedings. Latex and Word style templates are available,
together with instructions illustrating the required style.
PLEASE PAY CAREFUL ATTENTION to section numbering, section/subsection
heading capitalisation, paragraph spacing, orphan elimination, table
and diagram captions, references etc.. Please note that Introduction,
References, Acknowledgements and any Appendix sections are
un-numbered. These formatting rules are given in the above templates.
It is also essential that your paper contains all running page headers
(including page numbers - see point 3 below) and the special layout
and headers for the first page.
We have negotiated this deadline with IOS Press on condition that we
send them PDFs with all running headers, including page
numbers. Therefore, just before sending your final copy, please email
the page length for your paper to your allocated editor.
We will then tell you the starting page number, which will be an odd
number - i.e. you may assume that your paper will start on the RHS of
You must produce a PDF file of your camera-ready copy and mail this,
together with all sources needed to regenerate that PDF, to the
Proceedings Editor nominated for your paper.
For copy produced via latex, "sources" mean a tar-file
(preferably gzipped - i.e. .tar.gz) containing all files
needed to re generate. "All files" include the IOS, and any other,
style files used plus all diagram files (usually .eps).
For copy produced via Word, "sources" mean (usually just) the
DOC file - but do not forget to include the PDF.
Having agreed your final copy with your Editor, theses files must be
emailed to reach your Editor before the camera-ready deadline:
Friday, 27th. April, 2007 - but earlier will be very welcome!
You must complete registration for the conference, for at least one of
the authors of your paper, by Friday, 4th. May, 2007.
Registration is not yet open, but a form will appear shortly here.
WoTUG is sponsoring a limited number of bursaries for research
students, worth 100 GBP off the main conference fees. To apply for
these, please follow the instructions on the registration form. A
brief letter from the students's research supervisor (confirming
status as a student) will be needed.
Publishers disclaimer and copyright
There is no copyright assignment process for papers published by IOS
Press in the Proceedings of CPA 2007 - authors retain copyright
in their work.
However, as part of their publishing agreement, IOS Press require a
warranty from the commissioner of these Proceedings (in this case, the
University of Kent) that holds IOS Press harmless from any "ill
effects, suits, claims and proceedings" that may be taken against them
as a result of anything bad in the book. The University of Kent has
given that undertaking, below.
10. The University hereby warrants to the Publisher that the said work
is in no way a violation of any existing copyright or other right
or agreement and that it contains nothing of an objectionable or
libellous character and that he and his legal representatives will
hold harmless the Publisher from all ill effects, suits, claims and
proceedings which may be taken or suffered by publishers or others
upon the ground that the said work is such a violation or contains
anything objectionable or libellous.
In turn, the University of Kent requires the editors to obtain a
declaration from one (or more) author(s) of each paper to be published
in the proceedings, placing the same warranty from the author(s) to
the Univeristy of Kent. Therefore, the above paragraph, and following
action, is a further condition to forwarding your paper to IOS Press
for printing in the Proceedings.
Please print this PDF
file, which has the form of a letter from you to Professor Peter
Welch of the Univeristy of Kent. Please fill in the title of your
accepted paper in the space provided - handwriting (legible) is fine.
Please also fill in your name (in capitals) and address, at the
bottom, and sign and date it. For each paper, only one author needs
to be named and sign the letter - however, more may do so if they
wish. Please fax the completed letter to Peter Welch at +44 1227
Finally, please also post your signed letter to Peter Welch at the
address given in the letter. We must have this before our final
camera-ready copy deadline, along with your (emailed) paper.