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The Association shall be called WoTUG.
WoTUG, its property and affairs shall be under the management and control
of an elected Committee.
encourage scientific and technical progression of the
theory, practice and application of concurrency at all
levels of system granularity;
include in its field of interest all aspects of hardware
and software development designed for use in concurrency,
together with all current and potential fields of application;
be interdisciplinary in character and engage with industry,
research laboratories and educational establishments;
undertake a research and educational role by the organisation
and promotion of conferences (with published proceedings),
workshops, tutorials, newsletters, electronic newsgroups,
mailing lists, websites and any other means which the committee
Members are people who attend any of the events organized by WoTUG
(see 3 iv), together with the Programme Committee for conferences
organized by WoTUG. Membership lasts for three years following the
last such qualification.
There are no membership fees.
Committee members must be members of WoTUG.
The Committee shall attempt to maintain a broad knowledge base,
with no one field, institution type or institution unduly
The Committee shall consist of:
The officers of WoTUG (Chair, Secretary, Treasurer, Publicity Officer,
and Webmaster). The Chair, Secretary and Treasurer must be separate
up to eight other members of WoTUG elected to the committee at a
All committee members are Honorary posts.
Election of the Officers and other Committee members occurs
at the Annual General Meeting.
All members are eligible to stand for office and to vote at the
Annual General Meeting (either in person or by proxy-vote
securely communicated to the Secretary).
Nominations for election to the Committee must be received by
the Secretary before the Annual General Meeting.
Each nomination must be supported by two other members of WoTUG
and must be accompanied by evidence that the nominee is willing
to serve on the Committee.
The Committee shall have the power to co-opt additional members
to its number if it considers that this will be beneficial to
the Objectives of WoTUG.
Five persons shall form a quorum at any meetings of the committee.
A meeting can be held by electronic means as well as in person.
In the case that, according to the definitions in (4), no members
of WoTUG exist, the last committee to be elected is charged
with winding up the group in a manner consistent with the
objectives of the group.
All committee members must have their own email address.
All Officers are responsible for:
ensuring the constitution is upheld in all matters.
The Chair is additionally responsible for:
taking a leading role in the pursuit of the Objectives.
The Secretary is additionally responsible for:
taking notes of official General Meetings, or in the
case that they cannot attend, ensuring that such notes
ensuring that notes of General Meetings are written up
and published in a timely way to the committee and to
ensuring that notes of official committee meetings are
taken, written up and published in a timely way to the
complying with requests for Extraordinary General Meetings
as outlined in 10(iii) and nominations to committee.
keeping a list of committee members.
The Treasurer is additionally responsible for:
Custody of all monies received on behalf of WoTUG. WoTUG
earns money from time to time through profits from the
events that it organises. The sole use of these monies
is to support the objectives as defined in section (3);
Paying monies received on behalf of WoTUG into an account
in the name of WoTUG;
Making normal payments required for day to day running;
Obtaining the written approval of a quorum of the
Committee for any other payment
Presenting audited accounts at the Annual General Meeting
Ensuring that they and either the Chair or the Secretary
signs for every payment made by WoTUG to another party.
The Webmaster should make best efforts to ensure:
maintaining and extending, the group website, including
maintaining the group DNS domain (wotug.org).
answering emailed queries addressed to the webmaster
to the best of their ability and in a civil manner;
maintaining the email domain "@wotug.org" and the email
aliases that the committee decides to use on it.
The Publicity officer is additionally responsible for:
publicising the group, and especially group conferences
Two Auditors, who shall not be members of the Committee, shall
be elected annually at the Annual General Meeting. The
Auditors will examine and approve the Accounts before these
are presented at the Annual General Meeting.
9. NON-EXECUTIVE PRESIDENT
WoTUG may appoint a non-executive President to hold office for up to
five years. The Committee will recommend this appointment based on meritorious
service to WoTUG. Such a recommendation shall be put to the full membership
at a suitably convened General Meeting.
10. GENERAL MEETINGS
The date of the Annual General Meeting will be fixed by
the Committee. The meeting will normally be held at a
conference organized by WoTUG.
The meeting may exceptionally be held by electronic means.
A General Meeting can be called by the Committee at any
An Extraordinary General Meeting shall be called by the
Secretary when requested, in writing, by:
at least 25% of the members of WoTUG, or
10 independent members of WoTUG,
whichever is the higher.
Independent here means not being related by birth or place
of work. The costs of such a meeting must be paid for by
those requesting it, with a subsidy of 200ukp being paid
No more than one Extraordinary General Meeting can take
place in any 12 month period.
A minimum of three months written notice of a General
Meeting or Extraordinary General Meeting must be given to
20% of total members, or 10 members, whichever is higher,
will form a quorum at an Annual General Meeting or a
30% of total members will form a quorum at an Extraordinary
11. ALTERATION OF CONSTITUTION AND RULES
The Constitution may be repealed, altered or added to by a
resolution carried by a two thirds majority of those members
present and voting at a General Meetings or Extraordinary General
Meeting. Notice of any such resolution must be given to the
Secretary in sufficient time for it to be included in the
circulation agenda of the meeting.
STATUS OF THE ABOVE CONSTITUTION
This statement of the Constitution is amended from the original
form (31 March 1993) by a vote at the 2002 AGM (during CPA 2002
at the University of Reading, 18 September, 2002) and presented at
the 2003 AGM (Twente, 10 September 2003).